Many Outlook-based manual export steps require the public folder to be visible in the Outlook profile and synced with the server, which becomes difficult for large folders, large user environments, or remote administrative tasks. A better approach for technical teams is to avoid Outlook entirely. The SysInfo Office 365 Backup Software enables admins to export public folder to PST file directly from Office 365 without configuring client profiles. This reduces sync delays, mailbox throttle issues, and cross-permission conflicts. It also removes the need for multiple export repetitions when handling multiple departments. The tool connects directly to Office 365 using administrative credentials, making it more scalable for IT teams handling hybrid environments, mergers, or tenant cleanups. Further, PST exports can be used instantly for audits, archival storage, or secondary migration workflows.